March Expo and Education Event

March 20, 2018
8:00 AM to 6:00 PM
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Doubletree by Hilton - Crystal City
300 Army Navy Drive
Arlington, VA 22202


7:00 AM 8:30 AM Registration
8:30 AM 8:45 AM
Welcome and State of the Chapter
8:45 AM 10:15 AM Opening Keynote
10:15 AM 10:30 AM Break
10:30 AM 11:30 AM Breakout Sessions
11:30 AM 1:15 PM Lunch & Expo
1:15 PM 1:30 PM Break
1:30 PM 2:30 PM Breakout Sessions
2:30 PM 2:45 PM Break
2:45 PM 3:45 PM Breakout Sessions
3:45 PM 4:00 PM Break
4:00 PM 5:00 PM Closing General Session
5:00 PM 6:00 PM Reception & Expo


Keynote Speaker

Christina Eanes, Author/Speaker

Session Topic:The Five Areas of Focus for the Amazing Meeting Professional

In the spirit of being an amazing meeting professional, this keynote speech focuses on the five areas to focus on in being simply amazing. The beginning of the session includes defining the amazing meeting professional and then examining each characteristic that supports that awesomeness; to include mindset, resilience, ability to connect with others, and finally, holding both self-care and self-development (not just technical development) as a priority in one’s life. The participant will walk away from this session inspired and with actionable strategies to become an even more amazing meeting professional.

Session Objectives

  • Awareness of one’s perceptions and strategies for changing those that are limiting.
  • Strategies for increasing mental and emotional flexibility as well as handling frustration.
  • Tactics for examining one’s network and strategically expanding it.
  • Ways to make one’s self-care a priority to accomplish more.
  • Approaches to developing oneself to get where they desire more quickly.

See her intro video here: VIDEO

Keynote speaker sponsored by:

Breakout Sessions


Breakout sessions will provide an opportunity to learn from a variety of presenters on topics including:
* Managing the internet, bandwidth, WiFi and networks speed for your meeting;
* the strategy behind virtual meetings;
* planner/supplier relations;
* cultural considerations in event planning;
* hotel contracts - what are you missing?;
* and more!





A limited number of sponsorship opportunities are still available. 
Bronze ($1000)
* one Exhibitor Registration
* Logo advertising in the Program and at the Expo
* two months advertising on the NATCAP website
Silver ($1500)
* one Exhibitor Registration
* one Supplier non-exhibitor registration
* Logo advertising in the Program and at the Expo
* three months advertising on the NATCAP website
Gold ($2,000)
* one Exhibitor Registration
* two Supplier non-exhibitor registration
* Logo advertising in the Program and at the Expo
* six months advertising on the NATCAP website
* 10 minutes of podium time at the general session
Contact Cheryl Gordon at



A limited number of 6' tables are available for suppliers to host networking meet & greets during the lunch and reception.  
The member-exhibitor fee is $399 before March 15th and includes:
* registration for one supplier to attend the entire Expo
* one dedicated 6' table for lunch and reception
* listing in exhibitor catalogue
* registered meeting planner data
On March 16th, registration will
* increase for member-exhibitors to $499
Interested in Exhibiting?
* Contact Cheryl Gordon at


Transportation and Parking

Attendees are encouraged to use public transportation to attend the NATCAP Expo. The DoubleTree Crystal City is located just three blocks from the Pentagon City Metro Station located on the blue/yellow line.
Nearest Metro: Pentagon City Metro on Blue/Yellow Line
Self Parking  
      Day: $13.00 per day plus taxes
Hotel parking is available on a first-come, first-serve basis and therefore is not guaranteed.





$50.00 Government Planner
$15.00 Earlybird rate before March 16

$60.00 Contract Planner
$25.00 Earlybird rate before March 16

$499.00 Supplier Exhibitor
$399.00 Earlybird rate before March 16

$199.00 Supplier Non-Exhibitor
$100.00 Earlybird rate before March 16

$50.00 Retired / Student
$15.00 Earlybird rate before March 16

$60.00 Government Planner (Non-Member)

$85.00 Contract Planner (Non-Member)

$699.00 Supplier Exhibitor (Non-Member)

$250.00 Supplier Non-Exhibitor (Non-Member)